How to Choose the Right Boardroom Table: A Complete Guide

Selecting the right boardroom table is more than just a design choice — it’s a strategic decision that reflects a company’s professionalism and directly impacts the productivity of meetings. The boardroom is a central hub for collaboration, decision-making, and client engagement.

Hambanati Office Solutions, a trusted name in premium office furniture, offers expert insight and a range of tailored options to help businesses make the best choice for their boardroom environments. This guide covers all the essential considerations to help you find the perfect fit.

1. Room Size and Layout

Measure the boardroom accurately to determine how much space is available. Ensure there is adequate clearance around the table for chairs and movement. The shape of the room — whether square, rectangular, or oval — will help determine which table shape fits best.

2. Table Shape

• Rectangular tables offer a formal, structured layout.

• Round or oval tables encourage collaboration and equal participation.

• Boat-shaped tables combine formality with a modern, inclusive feel.

3. Seating Capacity

Consider how many people the table needs to accommodate — both now and in the future. A flexible approach ensures you won’t need a replacement as your team or client base grows.

4. Material

Materials set the tone. Choose from options like:

• Wood – classic and warm

• Glass – modern and sleek

• Metal or laminate – durable and functional
  Ensure the material complements your brand and office decor.

5. Table Size

The table should provide ample workspace without overwhelming the room. Each attendee should have enough personal space to work comfortably.

6. Table Height

Most boardroom tables are 75cm high. For smaller or multipurpose meeting spaces, adjustable-height tables offer greater ergonomic flexibility.

7. Finish and Style

Your table should reflect your brand. Whether your business style is modern, traditional, or minimalist, choose a finish that aligns with the overall design language of your boardroom.

8. Wire Management

Modern meetings depend on technology. Opt for tables with built-in cable trays or grommets to keep wires tidy and out of sight.

9. Mobility

Need flexibility? Tables with wheels or modular designs allow for easy rearrangement or storage — perfect for multi-functional spaces.

10. Ergonomics

Ensure that both the table and accompanying chairs are designed for comfort, particularly during long strategy sessions or presentations.

11. Budget

Set a realistic budget early. Boardroom tables vary widely in cost, depending on materials, design complexity, and tech features.

12. Technology Integration

Future-proof your boardroom with integrated power outlets, USB ports, and AV hookups. A table that supports technology helps meetings run smoothly.

13. Aesthetics

Your boardroom is often where first impressions are formed. The table should project professionalism while still being inviting and reflective of your company culture.

14. Durability

Choose a table built to withstand daily use. Durable materials and finishes are especially important in high-traffic meeting rooms.

15. Delivery and Assembly

Ensure your supplier offers delivery and on-site assembly, particularly if the table is large or custom-built.

16. Customisation Options

For companies with specific spatial or branding needs, consider bespoke tables that meet both functional and visual requirements.

17. Future Expansion

Plan for growth. Choose a table that can accommodate additional seating or be reconfigured if your business evolves.

Conclusion

Choosing the right boardroom table is about more than style — it’s about creating an environment where ideas flow, decisions are made, and relationships are strengthened. By considering room size, table shape, materials, and technological needs, businesses can invest in a boardroom setup that supports success long into the future.

Contact Hambanati Office Solutions today to change your future workspace
010 447 9703
Email:sales@hambanaioffice.co.za
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